Vectrus Jobs

Overview

Will assist the Subcontract Manager with managing a small team of Subcontract Administrators to oversee subcontracts for V2X Programs in support of the Global Mission Training and Sustainment (GMTS) business unit. This position will collaborate closely with both the Subcontract Manager (SCM) and Program Managers and will be directly accountable for ensuring the programs’ Supply Chain needs are met. This position will oversee the execution and administration of various types of Subcontracts with varying complexity from concept through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements. This individual will also be responsible for assisting the SCM with development, coordination, and execution of all program labor strategies, budgeting and forecasting, supply chain and enterprise objectives. This individual will also be responsible for assisting the SCM in supporting major business development efforts – from establishing agreements with key suppliers, to creating optimal supply chain strategies. The individual should be a strong leader with demonstrated project management skills, a self-starter capable of developing and achieving organizational and program objectives, an excellent communicator to ensure programs are adequately supported from a Supply Chain perspective and be able to successfully interface with all levels of internal management. Compliance is paramount to this role. In addition to protecting the legal and financial interest of V2X, t his individual will ensure supply chain compliance with proper regulatory guidelines (FAR, DFAR and any other regulatory requirements specific to the contract) and V2X corporate procurement system policies and procedures. Complex problem-solving, exercising ethical judgement within broadly defined practices and policies, making sound Supply Chain decisions is expected in this role.

Individual will primarily work from a home office. Up to 75% travel to onsite program locations both domestic and internationally may be required.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

• Manages/administers subcontract agreements for DoD and non-DoD.

• Administers in a paralegal manner on all interpretations of Subcontracts and Amendments, Teaming Agreements, Consultant Agreements and any other subcontract legal documents.

• Manages/administers execution of Consultant Agreements, Nondisclosure Agreements, and Teaming Agreements.

• Plans, organizes and manages multi-functional "best value" source selections.

• Reviews and interprets subcontracts specifications, requirements and terms and conditions for incorporation into proposal submittal to customers.

• Supports proposal writing initiatives through obtaining and re-formatting supplier proposal input.

• Support the issuance of RFPs to prospective subcontractors and vendors and provides expertise to service selection activities.

• Responsible for providing input to negotiation and execution of teaming agreements with potential subcontractors.

• Monitors subcontracts performance to ensure that all contract terms and conditions are met. Assists in managing the Subcontractor Past Performance Evaluation Report System.

• Assists Program Managers or Capture/Proposal Managers in the business management of subcontracts and leading the development of subcontract proposals in support of V2X’s business capture department.

• Provides pre and post award administration of a variety of contracts including CPAF, FP, FPAF, T&M, etc.

• Assists in directing coordination with other departments on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.

• Assists in ensuring that subcontract proposal plans and approaches of the Administrative and Cost Volume of a proposal meet the sub-contractual requirements of the RFP, Federal Acquisition Regulations and Cost Accounting Standards.

• Develops cost or price analysis, subcontracting plan, as necessary, for inclusion in proposals.

• Leads negotiations with subcontractors; documents reviews of subcontracts; makes recommendations to management to execute subcontract documents; obtains necessary consent and subsequently issues subcontract.

• Establishes subcontractor budgets, authorizes funding, reviews and approves invoices for payment, reports subcontract status to Project Manager.

• Assists in communicating Subcontracting policies/standards to Subcontract Administrators operating/performing administration on projects/programs in Systems.

• Monitors performance of suppliers.

• Tracks data to keep informed on price trends and market dynamics.

• Negotiates with suppliers and analyzes suppliers’ operations to determine factors that affect prices and to determine lowest cost consistent with quality, reliability and ability to meet required schedules.

• Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends and maintains necessary records.

• Prepares Request for Proposals (RFP), Request for Quotes (RFQ) and bid packages.

• Maintains the highest ethical personal and professional standards.

• Other projects and initiatives as assigned.

  Working Conditions:

• Duties will involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures; up to 130F degrees in the summer months, as well as extreme cold areas of the world.

• Potential exposure to chemical or biological agents could exist.

• Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices

  Physical Requirements:

• Must be able to lift/push/pull 25 lbs.; Work will require walking up and down stairs, prolonged standing, prolonged sitting.

• Employee use of personal protective equipment (PPE) is required for some situations. PPE includes, but is not limited to, head, foot, torso, respiratory, vision, and hearing protective devices.

• Must comply with all Fire and Safety Regulations and post policies

Qualifications

Education / Certifications:

• One-year related experience may be substituted for one year of education, if degree is required.

• Associate degree with a minimum of eight (8) years of directly related government, industrial or aerospace purchasing or subcontracting experience

• OR bachelor’s degree in a related field and a minimum of six (6) years of directly related government, industrial or aerospace purchasing or subcontracting experience,

• OR master’s degree in business administration (MBA) with a minimum of four (4) years of directly related government, industrial or aerospace purchasing or subcontracting experience

  Experience:

• Preparing RFQs/RFPs, reviewing and negotiating terms and conditions, making best value source selection decisions to determine lowest cost consistent with quality, reliability and ability to meet schedule requirements.

• Bid solicitation and supplier selection based upon best value analysis with a federal contractor.

• Significant purchasing and/or subcontracting experience (sustained annual purchases totaling more than $15M). Prior program management experience or equivalent education may be substituted.

  Preferred Experience:

• Previous experience with procurement compliance desirable.

• Working knowledge of Supply Chain processes.

• Price / cost analysis experience.

• Experience in establishing strategic relationships with key suppliers who provide services to government customers and are aligned to the Company’s needs.

• Forecasting and planning experience related to Department of Defense or other government program requirements.

• Truth Cost or Pricing Data Act (previously Truth in Negotiations Act) level negotiation experience.

• Demonstrated performance against financial budgets and forecasts.

• Risk management methodologies and problem-solving techniques.

  Skills & Technology Used:

• Proficiency with FAR requirements and U.S. Government subcontracting

• Proficiency with SAP software to report and place purchase orders and plans.

• Ability to maintain confidentiality of sensitive information and Company Proprietary data.

• Proficiency with Microsoft Office applications, being able to present financial information clearly and succinctly.

• Excellent communications skills with the ability to exchange information and interface effectively with suppliers are required.

• Ability to convert business area and customer requirements into executable strategies.

• Ability to review and edit Subcontractor Statements of Work.

• In addition to protecting the legal and financial interest of V2X, this individual will be responsible for assisting the SCM with development, coordination, and execution of all program labor strategies, budgeting and forecasting.

  We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.